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Fitter expenses

If you've spent money on a job, you can claim it back through the app.

Expenses should ideally be submitted on the day of purchase, but must be submitted within a week to ensure they can be repaid and re-billed to the client.

Here's everything you need to know.

What you can claim

  • Parking - paid parking directly related to the job

  • Congestion and clean air charges - CCZ, ULEZ, Dartcharge

  • Materials or supplies - anything you've bought upfront for the project that is billable back to the client

Not sure if something qualifies? Submit it with a note explaining what it was for, accounts will review it.

How to submit

  1. Open the project the expense is for in the app and go to the Expenses tab

  2. Select the transaction date

  3. Upload your receipt - JPG, PNG, HEIC or PDF, up to 6MB

  4. Add a note if the receipt needs context, or if there's no receipt

  5. Tap Submit expense

One receipt per submission. If you have multiple expenses, submit them separately.

Your receipts

Your receipt needs to clearly show the total amount, date, and supplier.

Examples showing how receipts should be photographed: lay your receipt flat on a surface in good lightning so all text is clearly visible.

For travel receipts, it also needs to show the to and from addresses.

Example of an acceptable travel receipt, using an app’s Trip Details screen to show the journey date and time, to and from addresses and total amount.

What happens next

Expenses submitted by Wednesday are paid on the Friday of that week. Once payment has been made you'll receive a weekly expenses report by email.